Todoist Alternatives: Find the To-Do App That Fits How You Work
Key answer Todoist is strong at stacking work in projects and labels, so it can feel heavy if you just manage personal tasks day by day. If you use only Apple devices, look at Reminders or Things 3; if you also use a Windows PC, Microsoft To Do; and if you want to cut down on typing, an AI assistant you can talk to. If team collaboration is central, staying with Todoist is the better fit.
Written by LIPSON, the maker of Aria. Information about other apps comes from US App Store listings (description, price, supported devices) and each company's official pages as of , and can change with app updates. This guide helps you choose; it is not a ranking.
Who might find Todoist a poor fit?
People who are not used to creating projects and sorting with labels and filters, people for whom the day's events matter more than tasks, and people who want to say several things at once may find another approach easier. On the other hand, if you run several projects at once and share work with a team, Todoist's structure is its strength.
Do I work by project or by day?
Answer yes or no to five questions.
- Do you run more than 5 projects at the same time?
- Do you split tasks with other people?
- Do you also need to see them on a Windows PC or Android?
- Do you need an alert at a set time for each task?
- Is it easier for you to say tasks out loud than to type them?
| Result | Apps to look at | Why |
|---|---|---|
| Yes to 1 and 2: project and team style | Stay with Todoist, or TickTick | An app built around projects and list sharing fits. |
| Yes to 3: multi-device style | Microsoft To Do | It has Windows and Android apps and connects with Outlook tasks. |
| No to 1, 2 and 3: day-by-day style | Reminders, Things 3 | Light use on Apple devices, focused on today. Things 3 is $9.99 on iPhone. |
| Yes to 4: alert-focused style | Aria | Staged deadline alerts and the must-ring alarm, which rings even on silent, are free. |
| Yes to 5: say-it-out-loud style | Aria | It splits one sentence into tasks and events. |
The “5” in question 1 has a basis. Todoist's official pricing page (October 2026) lists up to 5 personal projects for the free Beginner plan.
Do other apps take input like “tomorrow at 3 p.m.”?
Todoist advertises natural-language Quick Add and “Ramble,” where you describe a task by voice. Aria understands “tomorrow at 3 p.m.” even when you type, and in chat you can mix things like “report due Friday, team meeting tomorrow at 3 p.m.” and it files one task and one event.
How do I get alerts for free?
On Todoist's official pricing page, the free Beginner plan includes task reminders and Pro lists custom task reminders separately. Aria alerts you at stages as a deadline approaches, and the must-ring alarm is free for one alarm per task. Having several alarms per task needs Aria Pro. Alert types are summarized in iPhone to-do alerts that you will not miss.
What if I need team collaboration?
Aria is for personal tasks and events, so it has no shared lists or team workspace. If you split work with a team, look at Todoist's team plans, or list sharing in TickTick or Microsoft To Do. Many people use Aria for personal events and deadlines and a team tool for team work.
FAQ
Do reminders work on the Todoist free plan?
On Todoist's official pricing page (October 2026), the free Beginner plan includes task reminders and Pro lists custom task reminders separately. This can change, so check the pricing page before signing up.
Which apps take natural-language input like Todoist?
Aria understands phrases like “tomorrow at 3 p.m.” and “by Friday,” and splits tasks and events mixed in one sentence. Other apps offer similar quick-add features, so test the ones you are considering.
Can I move my Todoist records over?
Aria does not import directly from Todoist (Apple Reminders is the only direct import). If you tell the chat your active tasks or paste them in, they are split into task suggestions. More details are in the FAQ.
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